I am writing up a set of instructions for my student co-authors on how to work together on a shared Word document. My own graduate education had abundant training in the word processing arts (owing to a 2nd job I had to take to make ends meet), but I find that not every graduate student has a deep knowledge of WordPerfect 5.1 MS Word. So far, I have these tips:
- Turn on the Track Changes feature: “highlight changes while editing.”
- Save the version you edit with a new name, such as “Our Paper v1.1.”
- Never put two spaces after a period. This is a relic of typewriters and is not used with word processors.
- Rather than tinker with formatting and font, use the Styles I have set up to format paragraphs (Heading 1, 2 and 3; Body; Quote)
- Rather than type up a Works Cited list, send a Zotero file with your citations and I will add them.
- Use only regular quotation marks; turn off the AutoCorrect SmartQuotes feature.
If there are other pet peeves instructive tips I can include, please let me know.